This is the official notice that the AGM for 2019-2020 of Ruislip R.F.C. Ltd. will be held on Wednesday 15th July 2020. Please note this will be an on line ZOOM meeting and further details will be sent out in due course.
Agenda.
(1) Minutes of the previous AGM on 29rd May 2019 – Secretary
(2) Management Committee Report – Chairman
(3) Financial Report – Treasurer
(4) Election of Officers to the Committee for the following year- President
(5) Appointment of Auditors – Chairman
(6) To consider any motion for which due notice has been given – Chairman
(7) Any Other Business
An outline of the rules of the Meeting are as follows:-
(1) The President shall chair the Meeting.
(2) Only Members whose subscriptions are up to date for the Season 2019/2020 may attend and vote.
(3) Proxy voting is permitted, and a form is attached to allow this. Please note that both the proxy and his nominee must be members, and that the Secretary must receive the completed forms by the 13th July 2020 [2 days before the Meeting]. They may be sent by email to the secretary, Tim Harrington: email is secretary@ruisliprfc.co.uk or by post to Tim Harrington c/o Ruislip Rugby Football Club Limited, The Clubhouse, West End Road, Ruislip, HA4 6DR.
(4) A Member can only be the proxy for one other member.
(5) Nominating a proxy does not prevent the member subsequently attending and voting.
(6) Nominations for election to the Committee must be in writing [letter or email] and be with the Secretary by 13th July 2020. ** Nominations must be seconded and the candidate must have agreed to stand.
(7) Any proposal on which a vote may be required must be seconded and in writing and received by the Secretary by 13th July 2020. ** This does not include proposed changes to the Rules of the Club, which cannot be changed in this way.
** – There will be a vote at the AGM to agree to short notice for the nomination in response to points (6) & (7) above. According to the Club rules notice of such nomination should have been received 21 days prior to the AGM. Should there be a vote to not agree to short notice then there will have to be a further general meeting called.
Tim Harrington
Club Secretary
secretary@ruisliprfc.co.uk
The proxy nomination form and the 2019 AGM’s minutes can be found using the ‘download’ button as seen below.